Executive Family Assistant Palo Alto CA
The Modern Village by Ari is hiring. We want a kind personal assistant. The role is in Palo Alto. It is a full time job. The pay is strong. The work is warm and real.
About This Personal Assistant Job
We are seeking a warm and sharp executive family assistant. You will help one family run their home. You will help them run their days. You will handle personal errands. You will keep plans on track. You will make life calm and easy. This is good work. It has real heart.
Some call this role a personal assistant. Some call it an executive assistant. The name matters less than the heart. We want a person who cares. We want a person who shows up. We want a person we can trust.
This is one of the best new personal assistant jobs in the San Francisco Bay Area. The family is kind. The home is lovely. The work is full of meaning. You will not be bored. Each day is fresh. You can read more about us on our home page and see our other family care jobs.
Why Work With The Modern Village by Ari
We place trusted household staff with great families. We are based near Roseville, CA. We serve homes across the San Francisco Bay Area. We do this with care.
We meet the staffing needs of busy homes. We treat our team well. We listen to you. We support you. We help you grow. We have your back.
We have years of work in home care and household support. Families trust us. Staff stay with us. That says a lot. You can learn more on our about page.
- A kind and fair place to work
- Real support from a caring team
- Steady full time hours
- A family that values your skills
- Work close to home in Palo Alto CA
Job Details
Here are the key job details. Please read them with care. This role asks for skill. It also asks for heart. Most of all, it asks for trust. We hope it fits you.
Handle Personal Errands
You will handle personal errands each day. You will shop. You will run quick trips. You will return items. You will pick things up. You keep the home stocked. You keep it ready.
Manage Complex Calendars
You will manage complex calendars for the whole family. You will guard their time. You will plan with care. You will plan both personal and professional commitments. You keep it all clear.
Personal Scheduling
You will own all personal scheduling. You will book calls. You will book trips. You will book care. You will keep each day smooth. You will keep it calm.
Run Household Operations
You will help run household operations. You will keep the home in good shape. You will guide vendors. You will guide other household staff. You do it with a calm hand.
Track Expense Reports
You will track expense reports each week. You will log every cost. You will do it with care. You will keep clean records. You will keep clear records.
Plan Travel Logistics
You will plan all travel logistics. You will book flights. You will book stays. You will map each trip. You will plan it from start to end. You make travel easy.
A Day In This Role
Want to know what a day looks like? Here is a peek. No two days are the same. That is part of the fun.
Your Morning
You start with a calm plan. You check the family calendar. You see what the day holds. You handle a few personal errands first. You keep things on track.
Your Midday
You sort the mail. You log a few expense reports. You confirm a trip. You handle travel logistics for next week. You keep complex calendars clear.
Your Afternoon
You run household operations. You check in with household staff. You wrap up loose ends. You plan for tomorrow. You leave the home ready.
What the Ideal Candidate Looks Like
The ideal candidate is calm and kind. The ideal candidate is sharp. The successful candidate thinks steps ahead. You spot needs early. You act before they grow.
You have a clean driving record. You hold a valid driver’s license. You have the ability to drive each day. You drive for the family. You drive with care.
You have strong communication skills. You write well. You speak with care. You listen well too. You have great follow through. You finish what you start.
You know Microsoft Office well. You can build a doc. You can build a sheet. You can build a note. You do it with ease. You learn new tools fast.
We welcome qualified candidates with extensive experience. We also welcome fresh talent. We want the right heart and drive. Both can shine here. We give you room to grow.
Skills and Experience We Value
We look for a mix of skills and care. Your working style matters. It matters as much as your resume. Here is what we hope you bring. Read on and see.
Experience Supporting Families
We value real experience supporting busy homes. Maybe you worked as a personal assistant before. Maybe you were a full time nanny. Maybe you ran a household. All of this counts.
A Calm Working Style
We love a calm working style. You stay steady when days get full. You bring order to busy household support tasks. You keep your cool. You stay kind under stress.
Strong At Managing Logistics
You are great at managing logistics. You juggle many tasks at once. You keep each ball in the air. You do it with ease. Nothing slips past you.
Flexible And Ready
You bring occasional flexibility. Some days run long. Some trips come up fast. You roll with the day. You keep the family first. You stay ready.
Is This Role Right For You?
This role is not for everyone. That is fine. The right fit will feel it right away. See if this sounds like you.
You Will Love This Job If
- You enjoy helping people each day
- You like a mix of tasks
- You stay calm when life gets busy
- You take pride in good follow through
- You want steady full time work
- You care about one family deeply
This Job May Not Fit If
- You want the same task all day
- You do not like to drive
- You prefer to work alone with no family contact
- You find busy days hard
- You want short part time hours only
Pay and Benefits
We pay well. We care for our team. This full time role has strong perks. We want you to feel safe. We want you to feel valued. You earn it.
- Strong and fair pay
- Vision insurance and health support
- Paid time off each year
- A warm and steady place to work
- Room to grow your skills
More About Pay And Perks
Let us talk about pay and perks. We keep them strong. We keep them fair. You work hard. You should be paid well.
You get vision insurance. You get health support. You get paid time off each year. You get a stable full time role. You get a team that cares.
We review pay often. We want you to feel proud of your work. We want you to feel safe in your role. That is only fair.
Our Simple Hiring Steps
Our hiring steps are simple and fair. We move fast. We keep you in the loop. Here is how it works.
Step One: Apply
Send us your resume and a short note. Tell us a bit about you. Share why this role fits.
Step Two: Talk
We set up a friendly call. We ask about your skills. We ask about your working style. You ask us questions too.
Step Three: Meet
You meet the family. You see the home. You learn the day. Then we both decide. No pressure at all.
Serving Palo Alto and the San Francisco Bay Area
This role is based in Palo Alto CA. You will spend most days in the home. You may also help across the Bay Area at times. Most days stay close.
We place staff across the region. We serve San Francisco CA. We serve San Mateo. We serve San Jose CA. We know Alto CA well. We know its nearby towns too.
We know the roads. We know the area. We help you settle in fast. We help you feel at home. You are not alone here.
More About Our Service Area
Our base is near Roseville, CA. Our reach is wide. We place staff all over the San Francisco Bay Area. We know the whole region well.
We serve Palo Alto and Alto CA. We serve San Francisco CA. We serve San Mateo and San Jose CA. We serve many small towns too. Your role sits in Palo Alto CA.
Why Families And Staff Trust Us
Trust is at the core of what we do. Families trust us with their homes. Staff trust us with their careers. We earn that trust each day.
We are clear and honest. We say what we mean. We do what we say. We keep our word. That is our way.
We have built strong ties across the San Francisco Bay Area. We know good families. We know great staff. We bring the right two together.
Who We Serve
We serve busy families who need real help at home. Some run large homes. Some travel a lot. Some just need a steady hand. We meet them where they are.
We help with household support of all kinds. We help with personal scheduling. We help with personal errands. We help with travel logistics. We help with daily life.
Grow With Us
We want you to grow. We help you build new skills. We share what we know. We cheer you on.
Many of our staff move up over time. Some lead teams. Some take on bigger homes. Your path is yours. We help you walk it.
A Place Where People Stay
Good staff deserve a good home. We work hard to be that home. We respect your time. We respect your life outside of work. You matter to us.
We value your follow through. We value your heart. We give you real support. You can do your best each day. We grow as a team. We win as a team.
MEET THE FOUNDER
Ari
Ari leads The Modern Village by Ari. Ari has deep roots in the San Francisco Bay Area. Ari has years of work in home care. Ari has years of work in household support.
Ari knows what great staff look like. Ari knows what each family needs. Ari built this team with care. Ari matches the two with skill. You can see our care work on our elder care page.
Our Promise To You
We promise to treat you well. We promise fair pay. We promise real support. We promise a kind place to work. We mean every word.
You are more than a name on a list. You are part of our team. We see you. We hear you. We back you up.
What Our Team Says
Our staff stay with us for years. They feel seen each day. They feel valued each day. Here is what a few of them shared. Their words say it best.
“I love my role here. The family is kind. The work has real meaning. I feel safe. I feel seen.”
Personal Assistant
Palo Alto, CA
“The team always backs me up. I never feel alone. I feel supported each day. I am glad I joined.”
Household Manager
San Mateo
“This is the best place I have worked. The hours are steady. The pay is fair. The team is kind.”
Family Assistant
San Jose, CA
How to Apply
Ready to join us? Applying is simple. Send us your resume. Add a short note. Tell us why this role fits you. We would love to hear from you.
We read every application with care. We reply fast. We treat each person with respect. You will hear back from us. We keep our word.
Reach us at 1320 Oak Briar Cir, Roseville, CA 95747. Call us any time. Email us any time. We are always glad to help.
Frequently Asked Questions
This personal assistant job is based in Palo Alto CA. You will spend most days in the home. You may also help across the San Francisco Bay Area at times. Most days stay close to home.
Yes. This is a full time role. The pay is strong and fair. The benefits are good. We value steady, long term staff. We hope you stay for years.
We offer fair pay. We offer vision insurance. We offer paid time off. You also join a warm team. The team backs you up each day.
Yes. You need a clean driving record. You need a valid driver’s license. You will drive for the family each day. You will handle personal errands and trips.
You need strong communication skills. You need good follow through. You should know Microsoft Office. You should think steps ahead. You should stay calm under stress.
We review each person in a fair way. We follow the law on criminal histories. We give all qualified candidates a fair chance. We judge by skill and heart.
Google Reviews
Ari helped us bring care into our mom's home and stayed involved the whole way. For the first time in months we felt like we were not doing this alone.
She knew exactly which local providers to call and asked the questions we did not even know to ask. Calm, kind, and always one step ahead.
As a veteran family we had specific needs. Ari treated my father with real respect and found the right support for him. We are grateful every day.
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